Student Emergency Information
Emergency information must be completed for each student by parent/guardian in Infinite Campus upon his/her initial enrollment or attendance in school or his/her participation in any District-sponsored athletic activity for students. The information shall be provided regardless of the student’s full-time status, enrollment status, or residency. At least annually, each school shall request that the student’s parent or guardian provide any updates to the emergency information that is presently on file. The student’s emergency information shall also be updated any time during the school year that a parent or guardian submits a change. The information shall include:
- Emergency contact names and information in the event of an accident, injury, illness, or other emergency.
- Information about any special health concerns or procedures relevant to the student.
Upon receipt of new or amended emergency information provided by a parent or guardian, the Building principal shall ensure that the information is reviewed by an appropriate staff member or other representative of the school to determine whether the District may need to follow-up with a further response or inquiry. A registered nurse serving the District shall be consulted as necessary in connection with the review of emergency information.
Emergency health information shall be kept in the relevant school office as well as Infinite Campus and shall be shared with school personnel and other school officials as deemed appropriate and necessary, consistent with legal requirements and with the District’s student records policy and procedures.
When students are involved in school-sponsored activities away from school, student emergency information will be made available in order to enable activity supervisors to appropriately address any individualized health concerns or possible emergency situations. It is the joint responsibility of the building principal, the staff who are planning/supervising the activity, and the parent/guardian to ensure that this information is readily available.
Individualized Health/Medical Plans
The District develops individualized health/medical plans for students (including allergy management plans) on an as-needed basis and in a manner consistent with applicable law. In appropriate cases, individualized planning will occur in connection with the development of a Section 504 plan or individualized education program (IEP).
In most cases, a team-based approach will be used to develop any individualized plan, including consideration of relevant medical information and recommendations. A registered nurse serving the schools will be involved in the process of establishing and monitoring any such plan.
As needed, a nurse serving the school will provide nursing-related supervision, including but not limited to providing or arranging for appropriate training of designated school personnel, in situations where a student’s plan calls for the District to provide specialized health services.
Planning for Possible Medical Emergencies in Connection with Activities Held Away from School
When students will be participating in a District-sponsored activity that is being held away from school, activity organizers/supervisors are expected to engage in both general and student-specific planning for possible emergency care needs. General planning may involve tasks such as identifying unusual activity-specific risks (e.g., unusually hazardous areas, increased opportunities for student exposure to likely allergens, unusual physical demands, etc.), assessing the availability of medical and emergency services/facilities near the activity location(s), verifying that activity supervisors will have access to students’ emergency information, and informing accompanying school personnel and volunteers about what to do in case of a medical or health-related emergency. Student-specific planning involves an assessment of needs related to any special health concerns of the individual students who will be participating in the activity.
The extent of emergency care planning for such away-from-school activities should generally be proportionate to the uniqueness of the location and type of activity. For example, general emergency planning can often be less extensive in connection with recurring activities (e.g., away contests for students participating in athletics) when participating staff, students, and students’ parents and guardians can be expected to be reasonably familiar with the nature and location(s) of the activity.
Activity organizers/supervisors shall consult with the building principal and a registered nurse serving the District on an as-needed basis to assist with emergency care planning for such away-from-school activities.
Emergency Equipment and Supplies
First aid supplies and equipment will be placed in the following accessible locations within each school building: Health rooms within each building
A copy of the District’s first aid procedures/protocols (The district has adopted the Wishes Protocol to use as guidance in treating injuries/illness) will be maintained in each location, designated above, where first aid supplies and equipment are kept.
Mobile first aid kits shall be available for field trips and similar away-from-school activities involving students.
Each building principal shall assign a staff member(s) to maintain a regular inventory of the first aid supplies/equipment and to notify the principal or his/her designee when additional supplies/equipment are needed.
A copy of the Wisconsin Communicable Disease Chart from the Wisconsin Department of Health Services shall be maintained in each school’s primary student health room/area. An automated external defibrillator (AED) will be available in multiple locations in the school buildings.
The AED shall be used and maintained in accordance with legal requirements, the manufacturer’s specifications, and established District procedures.
Designation and Training of Emergency Care Providers
The Director of Pupil Services and the Building Principal, in consultation with a registered nurse serving the school, shall:
- Designate an appropriate number of staff members, by building, to participate in the Medical Emergency Response Team and serve as site-based medical emergency response team members in case of a medical/health care emergency occurring in the school. Including the building principal, a minimum of two staff members per school building shall be designated as site-based first responders.
- Designate any additional staff members who, in addition to the site-based first responders, will receive role-appropriate training and be available to implement relevant emergency care procedures in particular situations (e.g., in connection with school-sponsored activities that take place off school premises or outside of the normal school day, such as field trips, athletic events, and other co-curricular and extracurricular activities).
The Director of Pupil Services in consultation with a registered nurse serving the school, shall also monitor each school’s implementation of a role-specific training schedule for the individuals who have been designated to implement elements of the District’s emergency care procedures.
All individuals designated as site-based first responders shall receive broad training related to the District’s emergency care procedures, including training in at least the following areas:
- the District’s general first aid protocols (e.g., student injury/illness response Wishes protocols);
- cardiopulmonary resuscitation (CPR);
- the use of an automated external defibrillator (AED)
- the District’s policies and procedures concerning the administration of medication to students;
- the District’s bloodborne pathogens/exposure control plan; and
- the District’s policy and procedures concerning communicable disease management.
A registered nurse serving the schools shall provide, or assist in arranging for the provision of, first aid training and such other role-appropriate training for designated emergency care providers as may be required by law and/or under District policies/procedures.
The District Office or a designee shall maintain records of who has been trained, the specific training provided, and the date of the training. No less often than annually, the registered school nurse shall provide the Director of Pupil Services with a report of the training completed by school personnel since the last report and a list of any scheduled training that has not been successfully completed as scheduled.
General Emergency Care Procedures
In case of an accidental injury or illness occurring on school premises or during a school sponsored activity, care procedures as outlined in The Wishes Protocol located in each health room, shall be used as guidance.
After School Hours-Emergency services will be handled through the Emergency Medical System by activating 911.
Emergency Medications- Please be aware that emergency medications that are provided for use during the school day will not be accessible after school hours. Parents and students should plan ahead to have emergency medication available during after school activities such as clubs and sports. If an emergency arises and a student does not have their medication available, 911 will be called.
Accident Reporting and Recordkeeping
The person(s) administering emergency care or assistance under these procedures are responsible for ensuring that the first aid or other emergency care administered in relation to accidents, injuries, or illnesses are properly documented in student information system. This record of emergency nursing services performed shall be maintained in each school building in the District.
In addition to completing the appropriate documentation the relevant class/activity supervisor(s) and the school employee(s) who assumed primary responsibility for responding to a specific accident/incident have joint responsibility for ensuring that they promptly (i.e., usually on the same day as the incident) notify the building principal and complete a written Accident/Injury Report for any accident/incident involving an injury, or possible injury, to a student that occurs:
- in school or on school grounds during the school day;
- on school premises, but outside of the school day; or
- at a school-sponsored activity that is held outside of the school day and/or off school premises Accident/Injury Report forms are available in the school office.
School personnel shall be made aware of and are expected to adhere to relevant confidentiality standards regarding student records and patient health care records as established pursuant to applicable laws, regulations, and district procedures.
Annual Review of Emergency Nursing Services
The District shall conduct an annual review of the District’s emergency nursing services program and related policies/procedures, including medication administration policies/procedures, at the end of each school year.
- The review shall be conducted with the involvement of a registered nurse serving the District and in consultation with appropriate school personnel.
- Completed Accident/Injury Report forms and First Aid/Emergency Care Logs shall be reviewed during the annual process to help evaluate the emergency protocols utilized, the adequacy of the services provided, and the accuracy and completeness of data recorded.
- On an as needed basis, and maintaining appropriate confidentiality standards, the review team may consult with the District’s medical advisor and/or representatives of community health agencies.
- The findings of the review shall include the identification of any recommended changes to the program that would improve quality, efficiency, or safety. The administration shall ensure that any new or substantive revisions to first aid, injury, illness, or medication administration protocols are reviewed and approved by a registered nurse serving the District and by the District’s medical advisor prior to being presented for adoption by the School Board.
- The Board shall normally be informed of the findings of the annual review of the District’s emergency nursing services program, related policies/procedures, and any recommended changes at the May or June Board Meeting.
